blog-logo2 Subscribe

SmartProcure just keeps getting better.

Here are the very latest features and updates.

It's Not Just Search, It's "SmartSearch."

September 28, 2016


Read the full story

Improved Search Terminology

September 16, 2016

"Query" Is Now "Criteria"
The first change you will notice is the word Query has been changed to Criteria.  We're always working to improve clarity in our product, and we believe Criteria is a more relatable and accurate description for the section. 
"Contains" Is Now "Matches"
We've also changed the word Contains to Matches in the search filter box. After listening to your feedback, we realized "contains" wasn't the best choice. Since Contains finds words that match the word exactly, and does not include partial words, we think changing Contains to Matches is the right thing to do.
Read the full story

Colored & Formatted Search Tags

September 12, 2016

 We've made it easier for you to tell how search tags are being used. When an operator such as Any, All or None is selected, your tags will change color. If you use the advanced "wrench" menu to make more advanced adjustments such as including misspellings, allowing words in between phrases, etc., we'll format the tag differently with italics, underlines and special characters.  
Read the full story

New "List" Filter in Item Description (Exclude Items)

September 12, 2016

Item Description now has a List filter type which shows you the top keywords in your search results for easy exclusions. Unlike the other List views, this defaults to Exclude, making it really easy to pick out the things that don't belong.
Read the full story

Improved "Agency Purchasing Dashboard"

September 12, 2016

While we are working hard on our new Agency Profile view, we wanted to improve the current Agency Purchasing Dashboard for you in the meantime. Check out the new, more complete Agency Purchasing Dashboard format as we continue to prepare the new Agency Profile view.
Read the full story

View Additional Vendor Information from "Quick Stats"

September 12, 2016

You can now click on any of the quick stats on the vendor page to see additional information.
Read the full story

New Agency "Request for Quote" Feature.

August 04, 2016

*Note: this feature is only available for our agency clients at this time.

We have enhanced our Request Quote feature for agencies. With this feature, agencies can easily submit requests to receive quotes from vendors based on search results for specific products or services. To access the feature, click Request Quote on the top title bar.


After clicking on Request Quote, you can easily start getting quotes on specific items from vendors by filling out the Request Form.

Read the full story

New "Organization View" & Tagged "Saved Searches"

August 01, 2016

We're excited to announce our new organization level saved search view and the ability to tag your saved searches.

When you click SearchSaved and are viewing your saved searches, you will now see additional buttons for your organization and for your own saved searches. The Organization view is a saved search list that everyone in your company or agency can view together. The second button is for the searches you have personally saved and are only visible to you.

NOTE: you will actually see the name of your organization and your own name on these buttons.



Read the full story

Major "Search" Enhancements

July 15, 2016

Introducing "Search Wizards"

We've added Search Wizards to allow you to quickly find things that are most commonly searched.  Just click on the type of search you're interested in and we'll walk you through the search by asking a few simple questions before displaying your search results. Search Wizards are designed to find the most accurate search results possible. 


Read the full story

Location Filters Hint

March 17, 2016

A quick hint for using the agency and vendor location filters.


Did you know that you can enter anything in the location filter that you would use in google maps? You can enter an address, city, state, county, zip code or other identifiers like business names.

Read the full story

Yes/No Filter Options

March 10, 2016

A new update has been made for filters that contain yes/no type options (such as "Federal Veteran Owned Business" or "Federal Minority Owned Business").

Under each of these types of filter options you will now see a yes/no selection box that allows you to filter your search appropriately. 

Read the full story

A few more updates...

March 10, 2016

We've made some exciting changes to the website to improve your experience.  Line Item descriptions are now selectable from the field drop down search so you can narrow your search more effectively.  The filter eraser icon is back by popular demand, and you can now see the total amount spent on your search results at the top left of the spend tab.

See below for more details.

Read the full story

What's new in SmartProcure

February 15, 2016

SmartProcure “What’s New” Updates:

New updates have been made to the website, that have some important user interface as well as behind the scenes functional changes that we are very excited about.  The user experience will be much more intuitive and simpler, while providing more actionable information.

We’ve also made changes to clean up how names of companies are stored in our database. You will notice now that you will not see “Inc.” or “LLC” in company names. This change will help you streamline queries and find relevant information much faster.

One of the first changes you will notice are new tabs for Items, Agencies, Vendors, Prices and Spend.


In the new system everything is shown on an item basis (instead of purchase orders). All of the charts and graphs and search results are now specific to the item on the purchase order that matches your search.   

As shown in the image below, only the line items that match the query are shown. If desired, you can still view the purchase order by clicking on the line item description.

Read the full story

SmartProcure New Software Release

February 11, 2016


Read the full story

252 Government Agencies Added in November 2015

December 15, 2015


252 Government Agencies joined the SmartProcure database in November 2015.  Click the link to see the entire list.

Read the full story

Learn about What's New

December 15, 2015

We're constantly releasing new features.  In an effort to improve communication with our users, we'll now notify you via email when a new feature is released.  In addition, when you're logged into the application, you'll see a red circle with a number indicating the number of new features added since your last login.   


Read the full story

Get Better Search Results with Field Groups

December 15, 2015


In order to help our clients create more effective searches, we're allowing them to search within selected groups or fields (without having to remember all the strange field names).   

For example, most of our clients want to search for part numbers or product names.   Now they can limit their searches to only include the core Purchase Order and Line Item description fields (i.e. not addresses, various federal fields, etc) by using the "Any Description Field" dropdown on the Dashboard.

Alternatively, if they are looking for a specific vendor or agency, they can limit the search to the Vendor Name or Agency Name field (no more searching for a vendor name and finding matching PO's because the vendor name is in an address field).

Read the full story

View and Update Billing Information Directly on the Website

December 15, 2015

billing-info.gifYou can now view subscription information, update billing information and download previous invoices by clicking on your name in SmartProcure and selecting “Billing”

Did you also know, you can add your accounts payable person to SmartProcure at no charge so they can access billing information.  Add a new user in "Settings" and leave the Search permission unchecked - you won’t need a paid license for that user and they’ll have access to billing information, but not search capabilities.  You can always contact your Client Services Manager who can assist. 

Read the full story

Add Calendar Reminders with Links to PO's and Agencies

December 15, 2015

The "Add to Calendar" function has been added to the purchase order and agency pages. Clicking on the "Add to Calendar" button will allow you to schedule a calendar event (Apple, Google, Outlook or Yahoo calendars) related to the Purchase Order or Agency for future follow up (calls, emails, task assignments, etc..).


Read the full story

Live Chat with a Client Service Manager

December 15, 2015


Need to speak to your Client Services Manager right away? You can now join a live chat through your SmartProcure account. Just click on your name in SmartProcure and select "Live Help Chat."

Read the full story

Security Enhancement to Prevent Multiple Logins

December 15, 2015

For enhanced security, when a user logs into SmartProcure on a new device, the system will automatically logout the user from other devices. The following error message is displayed on the prior device.


Read the full story

Practice Over Process for Better Government Buying

October 12, 2015

No secret that technologies transforming how we live and work often elude the practices of government. Nowhere is this more evident than in the way government buys things.

Read the full story

It Takes a Village to Make a Better Village

May 12, 2015

Love or hate our government, the fact is, like the families we’re born into, it’s ours.

And, like family, we have a duty to nurture it, to care for it, and to help it grow into the best version of itself.

Read the full story

April 2015 Product Updates

April 15, 2015

We're constantly improving our application in order to make government transactions easier for vendors and agencies. Here is what's new in SmartProcure so far: 

Read the full story

Becoming Sole Source

August 20, 2014

Could being the sole source hurt you? While it certainly depends on the situation, being the sole source solution can create many obstacles now that government agencies are bringing so much focus on pricing and value. Why? It is hard to make a case for best price and value when there is nothing to compare it to. Government agencies, therefore, generally try to avoid sole source solutions, and they usually donít like it when they have to go with a sole source.

Read the full story