It's Not Just Search, It's "SmartSearch."
Improved Search Terminology
Colored & Formatted Search Tags
New "List" Filter in Item Description (Exclude Items)
Improved "Agency Purchasing Dashboard"
View Additional Vendor Information from "Quick Stats"
New Agency "Request for Quote" Feature.
*Note: this feature is only available for our agency clients at this time.
We have enhanced our Request Quote feature for agencies. With this feature, agencies can easily submit requests to receive quotes from vendors based on search results for specific products or services. To access the feature, click Request Quote on the top title bar.
After clicking on Request Quote, you can easily start getting quotes on specific items from vendors by filling out the Request Form.
New "Organization View" & Tagged "Saved Searches"
We're excited to announce our new organization level saved search view and the ability to tag your saved searches.
When you click Search > Saved and are viewing your saved searches, you will now see additional buttons for your organization and for your own saved searches. The Organization view is a saved search list that everyone in your company or agency can view together. The second button is for the searches you have personally saved and are only visible to you.
NOTE: you will actually see the name of your organization and your own name on these buttons.
Major "Search" Enhancements
Introducing "Search Wizards"
We've added Search Wizards to allow you to quickly find things that are most commonly searched. Just click on the type of search you're interested in and we'll walk you through the search by asking a few simple questions before displaying your search results. Search Wizards are designed to find the most accurate search results possible.
Location Filters Hint
A quick hint for using the agency and vendor location filters.
Did you know that you can enter anything in the location filter that you would use in google maps? You can enter an address, city, state, county, zip code or other identifiers like business names.
Yes/No Filter Options
Under each of these types of filter options you will now see a yes/no selection box that allows you to filter your search appropriately.
A few more updates...
We've made some exciting changes to the website to improve your experience. Line Item descriptions are now selectable from the field drop down search so you can narrow your search more effectively. The filter eraser icon is back by popular demand, and you can now see the total amount spent on your search results at the top left of the spend tab.
See below for more details.
What's new in SmartProcure
SmartProcure “What’s New” Updates:
New updates have been made to the website, that have some important user interface as well as behind the scenes functional changes that we are very excited about. The user experience will be much more intuitive and simpler, while providing more actionable information.
We’ve also made changes to clean up how names of companies are stored in our database. You will notice now that you will not see “Inc.” or “LLC” in company names. This change will help you streamline queries and find relevant information much faster.One of the first changes you will notice are new tabs for Items, Agencies, Vendors, Prices and Spend.
In the new system everything is shown on an item basis (instead of purchase orders). All of the charts and graphs and search results are now specific to the item on the purchase order that matches your search.
As shown in the image below, only the line items that match the query are shown. If desired, you can still view the purchase order by clicking on the line item description.
SmartProcure New Software Release
252 Government Agencies Added in November 2015
252 Government Agencies joined the SmartProcure database in November 2015. Click the link to see the entire list.
Learn about What's New
Get Better Search Results with Field Groups
In order to help our clients create more effective searches, we're allowing them to search within selected groups or fields (without having to remember all the strange field names).
For example, most of our clients want to search for part numbers or product names. Now they can limit their searches to only include the core Purchase Order and Line Item description fields (i.e. not addresses, various federal fields, etc) by using the "Any Description Field" dropdown on the Dashboard.
Alternatively, if they are looking for a specific vendor or agency, they can limit the search to the Vendor Name or Agency Name field (no more searching for a vendor name and finding matching PO's because the vendor name is in an address field).
View and Update Billing Information Directly on the Website
You can now view subscription information, update billing information and download previous invoices by clicking on your name in SmartProcure and selecting “Billing”
Did you also know, you can add your accounts payable person to SmartProcure at no charge so they can access billing information. Add a new user in "Settings" and leave the Search permission unchecked - you won’t need a paid license for that user and they’ll have access to billing information, but not search capabilities. You can always contact your Client Services Manager who can assist.
Add Calendar Reminders with Links to PO's and Agencies
The "Add to Calendar" function has been added to the purchase order and agency pages. Clicking on the "Add to Calendar" button will allow you to schedule a calendar event (Apple, Google, Outlook or Yahoo calendars) related to the Purchase Order or Agency for future follow up (calls, emails, task assignments, etc..).
Live Chat with a Client Service Manager
Need to speak to your Client Services Manager right away? You can now join a live chat through your SmartProcure account. Just click on your name in SmartProcure and select "Live Help Chat."
Security Enhancement to Prevent Multiple Logins
For enhanced security, when a user logs into SmartProcure on a new device, the system will automatically logout the user from other devices. The following error message is displayed on the prior device.
Practice Over Process for Better Government Buying
No secret that technologies transforming how we live and work often elude the practices of government. Nowhere is this more evident than in the way government buys things.
It Takes a Village to Make a Better Village
Love or hate our government, the fact is, like the families we’re born into, it’s ours.
And, like family, we have a duty to nurture it, to care for it, and to help it grow into the best version of itself.
April 2015 Product Updates
We're constantly improving our application in order to make government transactions easier for vendors and agencies. Here is what's new in SmartProcure so far:
Becoming Sole Source
Could being the sole source hurt you? While it certainly depends on the situation, being the sole source solution can create many obstacles now that government agencies are bringing so much focus on pricing and value. Why? It is hard to make a case for best price and value when there is nothing to compare it to. Government agencies, therefore, generally try to avoid sole source solutions, and they usually donít like it when they have to go with a sole source.